2.15.150 Council standing subcommittees

2.15.150 Council standing subcommittees.

1. A budget and finance council subcommittee shall convene from time to time as needed to conduct a review of the city’s proposed budget and financial policies, and to provide city council with feedback concerning the budget, compliance with policy and laws governing the budget process and to confirm consistency with council’s adopted strategic plan. The budget and finance council subcommittee will also be responsible for any projects specifically assigned to the subcommittee by city council.

B. Definition of a Council Standing Subcommittee. A council standing subcommittee is formed by the mayor, made up of councilmembers with a special interest, in order to advise the full council on topics destined for council consideration.

1. Council may create a council standing subcommittee to study and review multiple dynamic issues of a common topic and to make recommendations to the full council in an open council meeting.

2. A council standing subcommittee is best suited when the following conditions are met:

a. There are many related topics that interact with each other.

b. There are ongoing activities in areas that create dynamic shifts.

c. Council will benefit from in-depth and extended councilmember input.

d. Council will be requested to act in the future in regards to this issue.

D. Number of Members. All council standing subcommittees shall consist of the mayor or his delegate and two councilmembers. The mayor or his/her delegate shall serve as chairperson.

E. Member Appointment. Councilmembers shall be appointed by the mayor at a regular session of council, within three months of elected councilmembers being seated, based on councilmember’s interest and the best interest of the council standing subcommittee.

F. Term of Appointment. Councilmembers shall serve two-year terms.

G. Member Responsibility. Members shall advise the council related to matters destined to go before council and are relevant to the scope of the given council subcommittee.

H. Staff Responsibility. At least one city of Maricopa staff member shall be assigned as a staff liaison to each council subcommittee.

I. Agenda Process. Items shall be added to the subcommittee agenda based on a request:

1. By staff, and approval of the city manager or mayor.

2. By a request and approval of the mayor, or city manager.

3. By two or more councilmembers, and approval of the city manager or mayor.

4. By council direction in an open meeting setting.

5. Agenda language will be submitted by staff liaison, approved by city manager and posted by the office of the city clerk in compliance with city procedures and Arizona Open Meeting Law.

J. Reporting Process. Meeting notes in the form of discussion points and action items shall be prepared by staff liaison, reviewed by meeting chairperson and city manager, and forwarded to the office of the city clerk to be distributed to councilmembers. [Ord. 19-03 § 1; Ord. 17-10 § 1; Ord. 12-07; Code 2004 § 2-82(3).]