2.15.160 Council task force subcommittees.
A. Definition of a Council Task Force. A council task force is a type of ad hoc committee created by the mayor, comprised of interested councilmembers for a limited period of time to address one general topic and produce specific outcomes that can be achieved and reported to council within council prescribed time limits. A mayor created council task force will end on a date determined by the mayor.
B. Criteria for Creation of a Council Task Force.
1. Mayor may create a council task force to study and review specific issues and to make recommendations to council in an open council meeting.
2. A council task force is best suited when the following conditions are met:
a. There is one clearly definable topic to be addressed.
b. There is a measurable outcome that can be achieved.
c. Council will benefit from in-depth and extended councilmember input.
d. Council will be requested to act in the future in regards to this issue.
C. Number of Members. All council task forces shall consist of the mayor or his delegate and two councilmembers. The mayor or his/her delegate shall serve as chairperson.
D. Selection of Members. Councilmembers shall be appointed by the mayor.
E. Terms of Members. Councilmembers shall serve for the duration of the council task force.
F. Staff Responsibility. At least one city of Maricopa staff member shall be assigned as a staff liaison to each council task force.
G. Meeting Schedule. Members will meet as needed to complete their goal.
H. Agenda Process.
1. The chairperson will maintain the agenda.
2. Agenda topics will reflect the intent in which the council task force was created.
3. The chairperson or staff liaison will prepare the individual agenda language, maintain topical relevance of each individual agenda item and transmit the agenda to the city clerk and mayor in order to be posted in compliance with city procedures and Arizona Open Meeting Law.
I. Reporting Process. Meeting notes in the form of action items, shall be prepared by staff liaison or the chairperson, reviewed by the city manager, and forwarded to the office of the city clerk to be distributed to council. [Ord. 12-07; Code 2004 § 2-82(4).]