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Article III. Bid Protest – Procedures and Resolution
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A. Any interested party may protest a determination of not susceptible for award or the award of a contract.

B. The interested party shall file a protest in writing with the purchasing director including the following minimal information:

1. The name, address and telephone number of the interested party;

2. The signature of the interested party or the interested party’s representative;

3. Identification of the solicitation or contract number;

4. A detailed statement of the legal and factual grounds of the protest including copies of relevant documents; and

5. The form of relief requested.

C. If the protest is based upon alleged improprieties in a solicitation that are apparent before the offer due date and time, the interested party shall file the protest before the offer due date and time.

D. In cases other than those covered in subsection (C) of this section, the interested party shall file the protest within 10 days after the purchasing director makes the purchasing file available for public inspection.

E. The interested party may submit a written request to the purchasing director for an extension of the time limit for protest filing set forth in subsection (D) of this section. The written request shall be submitted before the expiration of the time limit set forth in subsection (D) of this section and shall set forth good cause as to the specific action or inaction of the city that resulted in the interested party being unable to submit the protest within the 10 days. The purchasing director shall approve or deny the request in writing, state the reasons for the determination, and, if an extension is granted, set forth a new date for submission of the filing.

F. If the interested party shows good cause, the purchasing director may consider a protest that is not timely filed.

G. The purchasing director shall immediately give notice of a protest to all offerors. [Ord. 18-09 § 1; Res. 18-24; Code 2004 § 3-241.]